GRAP 103 season has started, and is already in full swing as museums, libraries, archives, and galleries rush to meet the deadlines for financial reporting at the end of this financial year. We are offering a range of support to help your institution prepare and to improve your GRAP 103 readiness.
With the advent of the King III Code, all institutions now are required to comply with the rules of good practices for corporate governance, and this includes not-for-profit institutions, government bodies and agencies, as well as the private sector. One of the new elements included into King III is the requirement for ICT (Information and Communications Technologies) governance, given the importance that information technologies and systems have in this modern world. The problem is that almost no smaller institutions have the capacity to introduce such governance and are then receiving poor compliance audits as a result.
All museums, libraries, archives and other memory institutions have been moving into the digital space over the past few years. This means that an increasing amount of your records and holdings are in digital form and need to be managed through ICT practice including desktops, laptops, tablets, phones, servers, software, databases, networks, security and many other technologies. If you fail to look after the digital elements of your holdings and records properly, then you may lose it all, and this may cause significant damage to the institution which is costly or even impossible to recover from. The introduction of good ICT Governance is not just to meet the compliance requirements, is part of running a museum, library or archive in this modern world.
We have more than 50 years of combined experience in ICT including advising our clients on ICT Governance and best practices. Over the past few years, we have developed an ICT Policy Framework to assist smaller institutions in complying by simply following a smaller set of policies and procedures, which can be applied no matter the side of the institution and the capacity in terms of ICT personnel and skills. This Framework is adapted to the needs of each institution and is sufficient to demonstrate that your institution is in compliance with the King III and other codes of practices. Our work her is performed under our ETHER Governance business unit which also helps with strategic plans and policy development.
Our ICT Policy Framework accommodates around 20 core policies which help you to govern many of your standard operations, such as user access, Internet usage policies, management of digital data and records, and backups.
We would be very happy to talk to you about your needs and especially how you can deal with audit queries concerning non-compliance in ICT policies and practices.
Please contract Roger Layton at firstname.lastname@example.org or on 082.881.0380.
28 Feb 2012. Johannesburg.
Roger Layton, the CEO of The ETHER Initiative, presented a visionary paper on the long-term future of memory institutions in his paper “Towards the Digital Instititution” at the SADI Conference held at the University of the Witwatersrand from 27 Feb to 1 March 2013.
We are running three new workshops during April, which will run from 22-24 April 2013 in Pretoria. On 22 April we focus on Governance of Heritage Organisations, and this is followed on 23 April by a workshop on Storage Management. On 24 April the workshop addresses the best-practices in Project Management.
The ETHER Initiative delivers on the digital heritage, and on best-practices in heritage management.
The name “ETHER” derives from the words ETernal HERitage, and our motto is “the pursuit of an eternal heritage”.
The ETHER Initiative was created in 2008 in response to the emerging demand at the interface of ICT and Heritage. We have grown and expanded throughout 2012 and have introduced a range of new products and services.
Our focus areas have expanded beyond pure ICT applications into best practices in heritage in general, and we have structured our work into the following core areas:
- governance : how heritage institutions are governed, and the responsibilities of boards
- collections : the effective management of collections according to SPECTRUM best practices, best practices in storage management
- visitor experience : improving the user experience through a range of innovative technologies, mostly using mobile phones and tablets
- digitisation : developing strategies and helping with digitisation projects throughout the entire digitisation life-cycle
- education : a wide-ranging workshop programme, with new training in specialist areas coming down the line