Project Management for Heritage Institutions Workshop

Every heritage organisation will run projects of various types and these projects form a large part of the work of the organisation. A project is an activity which is unique and one-off, and for which the outcomes are different for each project. Managing projects required a wide range of skills and tasks to ensure success in the projects. This workshop introduces the concepts of best-practice project management in way that you can apply these immediately in your own environment on small to medium-sized projects.

What you will learn

Within this workshop on project management workshop you will learn:

  • how to structure the management and people involved to ensure a good understanding of roles and responsibilities, and how to provide for a good communication between the management structures (even the smallest of projects need a management structure)
  • how to divide up the outcomes into parts, and how to structure the work into manageable units for planning and scheduling
  • how to ensure quality of the deliverables produced during the project, and how to store and manage these deliverables
  • how to deal with change during the project, so that change does not break the project
  • how to deal with risk and to manage risk appropriately
  • how to monitor and control the project, and to turn the plan into reality
  • how to hand over the deliverables at the end of the project, and to move these into an operational environment
  • how to understand, document, and to review the business case and the benefits to be accrued as a result of the project

What we cover

The workshop covers a wide-range of project management practices into a single day, and relates these to typical types of projects within a heritage environment, such as exhibitions, research, and digitisation. The workshop assumes no prior knowledge of project management, but does presume that there are situations in which may need to be involved in projects now or in the future. The following elements of best practice project management will be included:

  • Business Case: how to create a business case which identifies the benefits to be gained arising from the products delivered by this project, and how this is balanced against the costs and risks.
  • Starting a Project: what must be done to start a project properly.
  • Project Organisation: how to structure the project team with standard roles and responsibilities – including project board, project manager, and teams
  • Products and Deliverables: how to specify the final deliverables and how these are broken down into parts for specifying how they will be built and checked
  • Communications: how to communicate within a project team, and to those outside of the project
  • Project Initiation Documentation: information needed to reach agreement on the vision and methods of the project
  • Stages and Planning: how to structure the project into parts to assist with decision-making and management – how to manage a stage and how to transition from one stage to another
  • Quality Management: how to check the deliverables for quality to ensure that they are fit-for-purpose.
  • Change Management: how to control change in the project, and how to determine the impact of change and the decisions arising from change
  • Risk Management: how to assess risks and to manage the risk structures through development of countermeasures
  • Resources and Costs: how to manage the resources to be allocated, including personnel, subcontractors, facilities and equipment – management of funds and costs.
  • Closing the Project: what happens at the end of the project – how to ensure that the project closes properly and does not continue forever – archiving of the project – lessons learned – handing over to operations.
  • Process Management: how projects interface with processes and procedures in a well-run organisation.

This workshop provides basic knowledge of the best-practices and explains these in the context of typical heritage projects.

Pricing and Bookings

Please go to our Workshop Pricing and Booking Process page for further information.